How to prepare

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• Check your business meets the eligibility requirements, including the turnover test. The turnover calculation is based on GST turnover. This applies even if an entity is not registered for GST.

• Download the JobKeeper eligible business participant nomination notice (excluding sole trader) form and ensure one eligible business participant has completed the nomination notice and returned it to you. You do not need to send this form to us but you must keep it for your records.

• If you have employees, check they meet the employee eligibility requirements.

• Continue to pay at least $1,500 to each eligible employee per JobKeeper fortnight (the first JobKeeper fortnight was the period from 30 March to 12 April).

• Notify all your eligible employees that you are intending to claim the JobKeeper payment on their behalf and check they aren’t claiming JobKeeper payment through another employer or have nominated through another business.

• Send the JobKeeper employee nomination notice to all your eligible employees to complete and return to you by the end of April if you plan to claim JobKeeper payments for April 2020. Keep it on file and provide a copy to your registered tax or BAS agent if you are using one.

• If you use the Business Portal, you will need a myGovID linked to your ABN in relationship Authorisation Manager (RAM). You can find out how to set this up at ato.gov.au/mygovid

• Your registered tax or BAS agent can enrol, identify and declare for JobKeeper on your behalf using Online service for agents.

• If you find it difficult to interact with us online and don't use a registered tax or BAS agent, you can call us for assistance.

 

Step 1: Enrol and nominate for the JobKeeper payment

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• You or your registered tax or BAS agent can enrol for the JobKeeper payment.

• Log in to the Business Portal using myGovID.

• Select Manage employees then the link for the JobKeeper payment.

• Fill in the JobKeeper enrolment form and provide your:

  • eligibility information

  • expected number of eligible employees

  • contact and bank details

• Notify your eligible employees you have nominated them.

• To ensure you receive your JobKeeper payments as early possible, you should enrol by the end of April. However, enrolments are open till the end of May if you need more time.

 

Step 2: Identify and maintain your eligible employees or business participants

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• You or your registered tax or BAS agent can identify each eligible employee and the eligible business participant that you will claim the JobKeeper Payment for and maintain their details each month. If you have an eligible business participant, remember not to include them as an employee.

• If you are identifying an eligible business participant, add them in the Business Portal.

• You can identify your employees in one of the following ways:

  • Directly into your STP enabled payroll software if it is updated with JobKeeper functionality.

  • In the Business Portal if your STP payroll software is not updated with JobKeeper functionality

    • If you have 200 employees or less, log in to the Business Portal and select employee details that are prefilled from your STP pay reports.

    • If you have more than 200 employees you can manually create a pay report, ask the ATO for a prefilled JobKeeper report, or use the JobKeeper Payment Guide sample payload files – Blank file (XLS, 11KB) and Example file (XLS, 11KB) – to produce your own JobKeeper report and provide it back to the ATO by uploading via the Business Portal Transfer file function.

• If you don't have STP enabled payroll software, you can identify your employees in one of the following ways:

  • In the Business Portal

    • If you have 40 employees or less, manually enter your eligible employees' details

    • If you have more than 40 employees, you can use the JobKeeper Payment Guide sample payload files – Blank file (XLS, 11KB) and Example file (XLS, 11KB) – to produce your own JobKeeper report and provide it back to the ATO by uploading via the Business Portal Transfer file function or consider moving to an STP enabled payroll solution.

  • You will need to manually enter the details of the business participant.​

• Submit the confirmation of your eligible employees online and wait for the confirmation screen.

 

STEP 3: Make a business monthly declaration

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• Each month, you must reconfirm your reported eligible employees and yourself as the sole trader (eligible business participant) through ATO online services using myGov, in the Business Portal or via your registered tax or BAS agent.

• If your eligible employees change or leave your employment, you will need to notify us through this monthly declaration.

• You must also provide information as to your current and projected GST turnover. This is not a retest of your eligibility, but rather an indication of how your business is progressing under the JobKeeper Payment scheme.

 

Relevant forms to be completed and signed

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These forms will need to be completed, signed and returned in order for our office to process enrolment of JobKeeper:

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• If Employing: JobKeeper employee nomination notice

• JobKeeper nomination notice for eligible business participants - (excluding Sole Traders)

• JobKeeper Enrolment & Declaration Form

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